Executive Assistant

Full Time Flex position in Remote

Job Description

Our client is seeking an experienced Executive Assistant to join their team. This full-time position is 100% remote. 


The Executive Assistant will provide executive-level administrative support to the CEO, along with other executives as needed.


  • Act as the initial primary point of contact on all matters pertaining to the CEO, including liaising with external contacts on behalf of the CEO as required.

  • Manage the CEO’s very busy and fluid calendar by scheduling, screening and accepting electronic invitations, prioritizing and resolving calendaring conflicts across multiple time zones.

  • Provide support to the company's broader communications efforts.

  • Respond to emails and correspondence and resolve issues on behalf of the CEO, escalating issues when appropriate.

  • Initiate and prepare meeting agendas and related documents, including reviewing and formatting PowerPoint decks to ensure they meet corporate standards.

  • Create, update and maintain a variety of administrative documents and templates (Word, PowerPoint, etc.) to ensure consistent corporate branding.

  • Establish and coordinate all administrative and operational procedures while ensuring consistency with administrative and operational processes across all office locations.

  • Manage office records including creating and organizing files, maintaining contacts, completing and storing confidential documents, and producing a variety of reports and metrics.

  • Manage travel and other related details for the executive team, as well as their own travel, to provide support for various meetings, the annual members conference and other events as required. 

  • Complete expense reports and reconcile corporate credit card charges.

  • Provide administrative support to the Board of Directors as required.


Experience and Qualifications:

  • Bachelor’s degree required.  

  • Experience providing support to in-office and remote executives, or an equivalent combination of training and experience.

  • Experience drafting a variety of professional documents and correspondence, reports, presentations, emails, etc.

  • Experience managing projects and prioritizing workflows and schedules.

  • Experience event planning and coordination.

  • Ability to manage the day-to-day office administration.

  • Experience supporting broader corporate communications efforts, including social media presence is an asset, but not required.

  • Excellent proficiency across MS Office (Outlook, Excel, Word, PowerPoint, etc.).

  • Ability to occasionally work non-standard hours to support team members working across all timezones.

  • Ability to travel internationally without restrictions.

Personal Characteristics:

  • You get stuff done! You are not afraid to roll up your sleeves and get into the weeds, but you can also pull out and keep an eye on the bigger picture. You know how to keep things moving forward. 

  • You will do whatever it takes. You have an entrepreneurial spirit and will do whatever it takes to grow the company to the next level. You are passionate about the company’s mission. 

  • You are trustworthy. You show up on time, come prepared, do what you say, and your team members know they can always count on you. People enjoy working with you because they know they can trust you. 

  • You are a people person. You love to develop meaningful relationships with all types of people. You are passionate about helping people and pride yourself with your ability to get along with all types of people. You are a great listener! 

  • You are a passionate team player. You thrive in a creative, inventive, fast-paced start-up environment, with people who are passionate about their work. You're excited to work cross-functionally with other departments and enjoy bringing people together to achieve a goal.

  • You are obsessed with the details. You are embarrassingly organized. You care about the smallest details -- from triple checking your emails for typos to taking diligent notes. You go the extra mile to ensure the job is done well. 

  • You are a Jill of all trades! You can wear many hats ensuring the CEO and the company are set up for success. You will need to know every system, every person and what the company is doing.

The compensation for this role is $80k.