Assistant Portfolio Manager

Full time position in New York

Job Description


NYC based Investment firm is seeking an assistant to our CEO. The CEO is a Portfolio Manager overseeing more than $1B in managed high net worth client accounts. The role is a unique opportunity for the right candidate to find a home in the wealth management space.

The firm offers a unique team structure with two Partners, two Portfolio Manager Assistants and an intern. The team works well together, so fit with the team is the most important job criteria. The right candidate will have organizational support skills, great client skills, a fierce attention to detail, and ideally the ability to work on complex excel based projects. Ideally, this person will have a keen interest in using technology to enhance the team’s performance. As part of the team, you will be challenged and stretched as you help drive the organization forward. You will report into our CEO and will work to support our entire team in New York.

The ideal candidate should have 3-6 years of experience in the financial services industry. While experience in asset management or wealth management will give you a leg up, it is not mandatory. On a daily basis, you will be reviewing accounts, interfacing with clients and actively following what is happening in financial markets. 

What we expect day to day:

High touch client service which involves establishing new accounts, trade processing and trade allocations

Interfacing regularly with the Shared Services teams (Trading, Client Service, Operations and Compliance). Familiarity with all aspects of client administration (opening new accounts, allocation of trades, processing client requests) is important in this role.

Strong technology skills including using a PMS, a CRM and, strong Microsoft Excel skills required.  

You must be organized and productive, work well with other team members, proactive and be able to take ownership of areas of responsibility. Candidate will have an excellent opportunity to advance in this role. 

True intellectual curiosity, paired with a “roll up your sleeves” attitude is critical in the right candidate.

Needs to have: Series 7 license on day 1 or within 1 month of hires

Accounting background a plus, but not mandatory

What Leads To Success:

This is a challenging, busy, and varied role that will suit an experienced Executive or PM Assistant.

You are detail-oriented and thrive on being extremely organized.

Over-communication and proactive thinking and acting is an asset in this role.

You have a good read on people and situations. You can build strong relationships quickly, both with your managers and their counterparts. You exhibit calm, stress-free efficiency in an exciting and sometimes hectic environment.

A typical day or week in this team might look as follows:

Prepare detailed materials to be shared with clients during periodic meetings to review accounts

Research and analyze current data and materials on existing positions and potential new ideas to ensure client portfolios are properly positioned

Frequently strategize with the team on actionable investment decisions that should be taken across universe of accounts

Coordinate and execute large trading programs, taking into account familial relationships, unique tax situations and individual instructions in the process

Constantly review portfolios on an account by account basis to ensure that all necessary actions have been taken

Synthesize input from other money managers in crafting (at least) semi-annual correspondence to clients regarding their account/market update

Analyze impact on accounts and provide advice when special situations arise (e.g. rebalancing for gifts, charitable donations, material withdrawals, etc.)

Review and assess semi-annual billing for accuracy and necessary special adjustments based on unique account activity

Maintain an intimate familiarity with all clients and their related parties. Be able to field phone calls to discuss any number of matters, from account specific questions to general market inquiries, and everything in between

Perform general troubleshooting. Address a plethora of one off issues related to, among other things, performance discrepancies, errors, cost basis variances, issues with domestic and foreign custodian banks, etc.

If this sounds like you, or anyone you might know, we would love to hear from you. Thank you!