Executive Assistant

Full time position in New York
Refer

Job Description

Inkwell is currently searching for an Executive Assistant who will provide support to a high profile CEO in the NYC area.  By anticipating needs, the Executive  Assistant will provide the highest level of executive support. This is an excellent opportunity to work closely with a massive thought leader in a well known, world wide brand. 

 The responsibilities of this position include:

- Oversee the completion and submission of travel and expense reports in a timely fashion and serve as the department’s final reviewer of expenditures
- Prioritize and handle internal and external correspondence
- Evaluate and prioritize requested meetings and coordinate complex schedules to accommodate the needs of the Executives
- Manage multifaceted department logistics and calendars for meetings and conferences, including travel and event management
- Maintain accurate departmental records to ensure the integrity of the information
- Research a variety of topics for the purpose of providing information and/or recommendations
- Exercise independent judgment in bringing information and issues relating to the operations of the department to the attention of the Executives
Provide executive, administrative and analytical support to the Executives in an effort to ensure timely and effective communications between the Executives and stakeholders, both Internal & External
- Oversee the completion and submission of travel and expense reports in a timely fashion and serve as the department’s final reviewer of expenditures
- Frequently compose and finalize complex correspondence, reports and other-format documents, using experience and judgment to determine what should be included in each document
- Provide support in short and long-range strategic planning initiatives for the - - - Executives and his/her department
- Exercise independent judgment in bringing information and issues relating to the operations of the department to the attention of the Executives
- Create and maintain comprehensive filing system; manage accurate departmental records to ensure the integrity of the information
- Frequently compose and finalize complex correspondence, reports and other-format documents, using experience and judgment to determine what should be included in each document
- Represent the Executives in their absence for the purpose of addressing matters that require immediate attention
- Carry out major assignments in conducting the operations of the business
- Work on special projects as assigned and perform other duties as necessary

The requirements of this position include:

Bachelor’s Degree required
Confidentiality is imperative
5-7 years providing administrative and/or personal support at the executive level required
Strong experience within PC Microsoft Windows and MAC environments
Advanced proficiency and strong working knowledge required in Microsoft Office Word, Excel, PowerPoint, Outlook and Adobe Acrobat X
Ability to work independently and quickly
Must have good judgment and exercise the utmost discretion with confidential and sensitive information
Ability to prioritize work and provide a high level of customer service
Excellent written and verbal communication skills

Please let us know if this sounds of interest to you or someone you know! We look forward to working with you!